# TeamBasin

> Software for running college club sports teams and university intramural
> leagues on one platform. A student can be a club athlete and an intramural
> participant on a single account, and a school can oversee every one of its
> programs from a single administrative account.

TeamBasin covers the operations a club team actually runs on — roster,
schedule, attendance, team chat, dues and budget, equipment, waivers and
certifications, travel — and the operations an intramural program runs on:
registration, squads, divisions, schedules, standings, brackets, officials
and results. It is free during the current pilot.

## Who it is for

- **Club sports officers and coaches** (president, treasurer, captain, coach).
  Roster and invites, practice and game scheduling, RSVP plus recorded
  attendance, dues and a categorised budget with an append-only audit log,
  equipment issue/return, waiver and certification tracking, team chat.
- **School administrators** (campus recreation, athletics, student affairs).
  One school-scoped grant, issued by a platform administrator, that covers
  every club, outdoor and intramural team at the school automatically —
  including teams created after the grant — without a roster row on any of
  them. Compliance and audit logs, per-team and school-wide health metrics,
  roster visibility with per-person detail as a deliberate logged action,
  finance oversight across every team, institutional branding, direct messages
  or a school-wide broadcast to teams, and full commissioner authority over
  every intramural league at the school.
- **Intramural participants**. Browse a school's leagues, schedules, standings
  and brackets anonymously with no account, then use one account to join a
  squad, get a schedule, and chat with the team.
- **Club athletes**. Schedule, RSVP, attendance record, team chat, dues status.

## What is distinctive

- **One account across both programs.** Club and intramural are the same
  platform and the same login, not two products.
- **Tenant isolation is enforced in the database**, through row-level security
  keyed on team membership, not only in application code.
- **Role-scoped access.** Owner, coach, officer and player are real
  permissions; finance and roster PII are staff-scoped, and irreversible
  actions are owner-only.
- **Financial records are soft-deleted and audited.** Every change is
  attributed to the person who made it in an append-only log.
- **Anonymous public league pages**, so a schedule or standings table is
  readable without an account.

## What it is not

Not a facility-booking, membership, point-of-sale or building-access system —
the categories most campus recreation suites lead with. TeamBasin covers the
team- and league-operations layer instead, and can sit alongside one of those.
It is also not an e-signature or waiver-drafting tool: it tracks waivers signed
through whatever process a school already uses.

## Guides

- [How TeamBasin Keeps Club Sports Data Separate and Private](https://www.teambasin.com/guides/club-sports-software-data-security): Every platform says "secure". This is the mechanism — where the boundary is enforced, what is logged, and what we do not claim.
- [Club Sports Management Software for University Administrators](https://www.teambasin.com/guides/club-sports-software-for-university-administrators): Most vendor pages describe a category. This one lists what is actually in the account — including the three things a school administrator deliberately cannot do.
- [Club Sports Roster Management: A Complete Guide](https://www.teambasin.com/guides/club-sports-roster-management): Why the roster drifts out of sync with reality by October, and what keeps it accurate without a full-time administrator.
- [Attendance Tracking for College Club Sports: A Complete Guide](https://www.teambasin.com/guides/attendance-tracking-college-club-sports): Why 'who showed up' and 'who said they were coming' are two different questions, and why conflating them is how attendance policy falls apart.
- [Waiver and Risk Management Tracking for College Club Sports](https://www.teambasin.com/guides/waiver-risk-management-tracking-club-sports): A signed waiver on someone's laptop in a folder nobody else can find is the same as no waiver. Here's what tracking it properly actually requires.
- [How University Administrators Oversee Club Sports Programs](https://www.teambasin.com/guides/university-club-sports-program-oversight): One account, every team at your school, without becoming a member of any of them: what real institutional oversight actually requires.
- [Club Sports Officer Transition and Handoff: A Complete Guide](https://www.teambasin.com/guides/club-sports-officer-transition-handoff): Beyond the money: what happens to the roster, the chat history, and who's actually in charge when an officer leaves.
- [Equipment and Gear Inventory Tracking for Club Sports](https://www.teambasin.com/guides/equipment-gear-inventory-tracking-club-sports): Nobody remembers who has the size-L away jersey by March. Here's what actually tracking equipment requires, and why it belongs next to the budget, not apart from it.
- [Club Sports Treasurer Responsibilities: A Complete Guide](https://www.teambasin.com/guides/club-sports-treasurer-responsibilities): The full scope of the role, from the first dues invoice to the end-of-year handover, and the records that keep you out of trouble.

- [All guides and FAQ](https://www.teambasin.com/guides): the index of the above, plus the
  frequently asked questions below.
- [Help](https://www.teambasin.com/help): in-product help topics for people on a roster.

## Frequently asked

- **What does it cost?** It’s free right now, during the pilot. If that changes, current schools will hear about it from us directly.
- **We already use GroupMe and a shared spreadsheet. Why switch?** You don’t have to drop them overnight. But GroupMe doesn’t know your schedule, and a spreadsheet doesn’t know who’s on the roster. TeamBasin connects chat, schedule, attendance, and dues so they actually talk to each other, which a pile of separate tabs and apps can’t do.
- **Who owns our data?** Your program does. Every team and league is isolated at the database layer, so nobody outside your program can see it, including other teams on TeamBasin. We don’t sell it and we don’t run ads against it. If you ever leave, you take your data with you.
- **How long does setup take?** An afternoon. Claim your team or league, invite your people, and load the season. There’s no IT project here.
- **Who’s it for, just officers?** No. Everyone on a roster gets an account, and everyone sees a different slice of it. Players check the schedule, mark attendance, and use team chat. Coaches run attendance and the calendar. Officers and owners handle dues, gear, and the roster. Play intramural instead? Join a squad, see your schedule and standings, and chat with your team, no officer required. Commissioners run registration, results, and officiating for their leagues. And a school admin account sits above all of it, overseeing every club team and every intramural league at the school from one place.
- **Is it really built by people who run club teams?** Yes. It was built by a former club sports and intramural student who lived the exact frustrations this platform solves. That’s why it works the way it does: no ads, no data brokers, real role-based access, and a real understanding of how these programs actually run.
- **How does a school administrator get access, and can they see every team?** A platform administrator issues the grant — it is deliberately not self-service, because institution-wide visibility into every club’s roster and finances should take a second person to hand over. Once issued it covers every team at that school, club, outdoor and intramural alike, including teams created later. There is no roster row, so the account never shows up on a team’s roster or counts against its size, and nobody has to re-do anything when a new club forms.
- **What can a school administrator change, and what can’t they?** They can create teams and manage who is on them, edit the school-wide calendar, define the school’s seasons and its certification requirements, set branding, assign the school’s purchasing cards, and run every intramural league. Attendance, compliance logs, certification records and trip content are deliberately read-only to them — marking attendance stays with each team’s coach, and a trip is approved or declined, never edited. And a team’s own owner holds more than they do: deleting a team and a few other irreversible actions are owner-only on purpose.
- **Can a school administrator see our finances, and can they change them?** They can see budgets, categories and spending for every team at the school. Donor names are not on the school-wide summary, which shows totals only; they are on an individual team’s fundraising page, where your treasurer already sees them, and that read is recorded. They also hold permission to edit finance records, the same as an owner or officer — no screen in the school console currently does it, but the permission is real and we would rather say so. Every change is attributed to the person who made it in a log that cannot be edited.
- **Do you have SOC 2, or a security review we can hand to procurement?** No, and we would rather say so plainly than let you find out three meetings in. There is no SOC 2 report, no ISO 27001 and no third-party penetration test. What we can show you is the mechanism: tenant separation is enforced by the database itself rather than by application code, so a query that forgets its filter returns nothing instead of someone else’s rows; finance changes are written to a log with no update or delete path; and support access to a team is read-only. Whether student-records law applies depends on how your institution adopts a tool like this, and that is a conversation with your legal office rather than a checkbox we can tick for you — ask and we will tell you exactly where it stands.
- **Does this replace IMLeagues, or our campus rec system?** Probably not, and we would rather be straight about it. TeamBasin has no facility booking, no point of sale, no membership or building access — the things campus rec suites are built around. What it covers is the layer those tend to treat as an afterthought: what happens inside the teams. Roster, dues and a real ledger, gear, waivers, attendance, travel, chat, and a full intramural program. Plenty of schools would run it alongside one of those rather than instead of it.
- **What does the school administration side look like?** One account oversees every club team and every intramural league at the school, not just one. That’s roster visibility, results and standings entry, branding, and program-wide oversight, all from a single dashboard instead of a login per team. It’s built for whoever runs athletics or student life at the school level, not for a single team’s officers.

## Contact

- [Request access](https://www.teambasin.com/contact)
- [Privacy policy](https://www.teambasin.com/privacy)
- [Terms](https://www.teambasin.com/terms)